Reports To: Board of Directors

Position Type: Board Officer, Volunteer (Unpaid)

The Chair of the Board of Directors is the highest officer of the Board and provides leadership and direction to the Board in fulfilling its governance responsibilities. The Chair ensures that the Board operates in alignment with the organization’s mission, strategic goals, and policies. The Chair works closely with the President/CEO and Board members to foster a culture of collaboration, accountability, and effective decision-making.

Key Responsibilities

Leadership and Governance:

• Preside over all meetings of the Board of Directors.

• Ensure that Board meetings are conducted efficiently and in accordance with the organization’s

• bylaws.

• Facilitate open and constructive communication among Board members.

• Ensure that the Board adheres to its governance responsibilities, including oversight, strategic

• planning, and fiduciary duties.

• Lead the Board in evaluating the performance of the President/CEO.

Strategic Planning and Oversight:

• Work with the President/CEO and Board to develop and implement strategic plans.

• Monitor the organization’s progress toward achieving strategic goals.

• Ensure that the Board is informed of organizational developments, challenges, and opportunities.

• Committee Oversight:

• Appoint chairs of Board committees, subject to Board approval.

• Serve as an ex-officio member of all Board committees.

• Ensure that Board committees are functioning effectively and fulfilling their responsibilities.

Representation and Advocacy:

• Represent the organization at official functions and events.

• Act as a spokesperson for the Board and the organization when appropriate.

• Foster relationships with key stakeholders, including donors, partners, and community leaders.

Reports To: Chair, Board of Directors

Position Type: Board Officer, Volunteer (Unpaid)

The Vice Chair of the Board of Directors supports the Chair in fulfilling their responsibilities and serves as the acting Chair in the absence of the Chair. The Vice-Chair helps ensure that the Board functions effectively and that the organization is well-governed.

Key Responsibilities

Support to the Chair:

• Assist the Chair in preparing for and conducting Board meetings. Step in to fulfill the Chair’s duties in their absence, including presiding over meetings.

• Participate in strategic planning and decision-making processes.

Committee Leadership:

• Lead or serve on Board committees as appointed by the Chair.

• Chair the Governance Committee and coordinate its activities.

• Provide guidance and support to committee chairs and members.

Governance and Oversight:

• Help ensure that the Board fulfills its governance responsibilities.

• Oversee the annual audit process and present findings to the Board.

• Assist in the evaluation of the President/CEO and other senior staff as required.

Representation:

• Represent the organization at events and meetings in the absence of the Chair.

• Act as an ambassador for the organization in the community.

Reports To: Chair, Board of Directors

Position Type: Board Officer, Volunteer (Unpaid)

The Secretary of the Board of Directors is responsible for ensuring that accurate records of Board proceedings are maintained and that Board activities comply with the organization’s bylaws and legal requirements. The Secretary supports the Board's governance functions and maintains the integrity of Board documentation.

Key Responsibilities

Documentation and Records Management:

• Record minutes of all Board meetings and distribute them to Board members in a timely manner.

• Maintain custody of the organization’s corporate records, including minutes, bylaws, and resolutions.

• Ensure that Board records are accurate, complete, and up to date.

Compliance and Legal Requirements:

• Ensure that Board activities comply with the organization’s bylaws, legal requirements, and policies.

• Manage the organization’s corporate seal and affix it to official documents as required.

Communication:

• Ensure that notices of Board meetings are distributed to members per the bylaws.

• Serve as the primary point of contact for Board correspondence.

Support to the Board:

• Assist in the preparation and distribution of Board meeting agendas and materials.

• Maintain an up-to-date register of contact information for Board members and officers.

Reports To: Chair, Board of Directors

Position Type: Board Officer, Volunteer (Unpaid)

The Treasurer of the Board of Directors is responsible for overseeing the financial management and sustainability of the organization. The Treasurer ensures that the Board has a clear understanding of the organization’s financial status and that all financial practices are in compliance with legal and ethical standards.

Key Responsibilities

Financial Oversight:

Monitor the financial health of the organization and report to the Board regularly.

Review financial statements, budgets, and reports to ensure accuracy and completeness.

Work with the organization’s staff to ensure timely and accurate financial reporting.

Budgeting and Financial Planning:

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• Oversee the development of the organization’s annual budget in collaboration with the President/CEO and finance staff.

• Present the budget to the Board for approval and monitor its implementation.

• Provide financial projections and analyses to support strategic planning.

Audit and Compliance:

• Ensure that the organization complies with all financial and tax regulations.

• Ensure that appropriate internal controls are in place to safeguard the organization’s assets.

Fund Management:

• Oversee the management of the organization’s funds and investments.

• Ensure that donor-restricted funds are used in accordance with donor intentions and legal requirements.

Committee Leadership:

• Chair the Finance Committee and coordinate its activities.

• Provide financial training and support to Board members as needed.

Reports To: Chair, Board of Directors

Position Type: Board Member, Volunteer (Unpaid)

A Director (At-Large) serves as a voting member of the Board of Directors and participates in the collective responsibility for governance, strategic planning, and oversight of the organization. Directors contribute their expertise, perspectives, and time to advance the mission and ensure the organization’s success.

Key Responsibilities

Governance and Oversight:

• Attend and actively participate in Board meetings, committee meetings, and organizational events.

• Review and approve organizational policies, strategies, and financial plans.

• Provide oversight of the organization’s operations and ensure that it remains true to its mission and values.

Strategic Planning:

• Collaborate with the Board and staff to develop and implement the organization’s strategic plan.

• Monitor progress toward strategic goals and provide feedback to the Board and staff.

Fiduciary Responsibility:

• Exercise fiduciary duties by overseeing the organization’s finances and ensuring that resources are used effectively and ethically.

• Approve budgets, financial statements, and major expenditures.

Advocacy and Representation:

• Represent the organization in the community and with key stakeholders.

• Advocate for the organization’s mission, programs, and needs within the community.

Committee Involvement:

• Serve on one or more Board committees and actively contribute to their work.

• Support the committee chair in fulfilling their responsibilities and achieving committee goals.

Fundraising and Resource Development:

• Support the organization’s fundraising efforts by participating in campaigns, events, and donor engagement.

• Contribute to identifying and securing financial resources for the organization.